Legal & Compliance Operations Manager

June 21, 2016

The Legal & Compliance Operations Manager is responsible to manage the department’s finances, recruitment, administrative staff, technology needs, projects, office and administrative services. This position also provides support and analysis to senior leadership in the development of departmental initiatives, including cost controls, organizational design and record keeping.

MAJOR RESPONSIBILITY AREAS:

• Develop processes and procedures for the internal day-to-day operation of the department to meet administrative, office services, financial (including setting, establishing and maintaining budgets in collaboration with GLC senior management), recruitment and reporting needs across the department
• Assess GLC’s workflow and identify procedures to increase overall efficiency in the delivery of legal and compliance services to the corporation
• Supervise executive assistants and coordinate their workflow
• Responsible for determining and tracking allocation of legal fees budget including analysis and cost controls
• Provide data analytics on department spending
• Central point of contact for Information Technology to provide support and input in the development and implementation of IT solutions to meet department needs
• Recommend the necessary tools and ensure that testing, training, development and support are delivered throughout the department
• Establish and maintain a filing system for effective storage/archiving of documents
• Central point of contact for Records Retention, Legal Library, Administrative Services and the Support Infrastructure for GLC
• Manage invoices and payment process including discrepancies, reconciliation and developing cost controls
• Lead records management effort and storage/ retrieval of records in various systems and develop plans for business continuity in the event of an emergency
• Meet with GLC staff on a regular basis to assess their ongoing needs
• Manage special projects and responsibilities assigned by GLC senior management related to operations
• Support GLC senior management in terms of staff meetings, other events and long-term planning
• Support research on legal firms for expertise, competitiveness etc. and provide input to GLC senior management on retention of outside legal counsel

MINIMUM QUALIFICATIONS:

• Undergraduate degree in Finance, Accounting or Administration and 7 years related experience or equivalent combination of education and professional experience
• Knowledge of current business practices and experience in a law/accounting firm
• Very strong business acumen and technical communications skills
• Demonstrated qualities of leadership, judgement, and integrity to effectively deal with senior management and staff
• Excellent verbal and written communication skills
• Ability to work under tight time constraints and multi-task where necessary
• Strong computer skills including Microsoft Office and aptitude for picking up new programs

Please apply on-line at: www.olg.ca to Job ID: 2016-14542

We thank all applicants for their interest, however only those being considered for an interview will be contacted.

OLG is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.